Employers rely on job descriptions for many reasons. Typical uses include relaying information to prospective applicants or to a physician following an injury for treatment and return-to-work considerations. Not to mention for claims settlements.

Importance of a Job Analysis and job descriptions are crucial tools used by employers for various purposes. Such as informing potential candidates about the job requirements, assisting healthcare providers in treatment, return-to-work assessments and in settling claims. However, the creation of these descriptions should not be taken lightly, as they carry significant weight in the workplace.

Throughout my early career in middle management. I was tasked with writing or updating these descriptions, often using a standard form and basic in-service training. Unaware of the subtleties involved, I gathered information from supervisors or direct employees, not realizing the future implications of these superficially constructed documents.

The Consequences of Outdated Job Descriptions

In my haste, the potential consequences of using outdated or inaccurate job descriptions were not apparent. The accuracy of physical requirements, such as lifting 50 pounds, often goes unchecked. Posing risks for both the employee and the employer, hence the Importance of a Job Analysis.

The Legal Perspective

The Civil Rights Act of 1964 demands that any employer selection procedure be directly related to the job—highlighted in legal challenges such as EEOC v CSX Transportation (2018) and DOL v Gordon Foods (2016). Employers must ensure that the criteria used, especially in a Physical Abilities Test, does not exceed the actual demands of the job to avoid liability.

Importance of Expertise in Job Description Creation

A physical demands analysis is a sophisticated process that should be performed by trained professionals. These experts measure and document the essential functions of a job. Ensuring that written job descriptions accurately reflect the true nature of the tasks involved. Inaccurate descriptions not only misguide potential applicants but also expose employers to legal issues and undermine workforce efficiency.

“Choose your provider carefully!”

Kevin Holliman
President
Advanced Ergonomics, Inc.